In addition, the mobile app has many customization options that can be used to receive payments, review reports, capture an image of a receipt, and track business mileage. The monthly subscription for this software can be upgraded as a business grows. You can select to have a 30-day free trial, but if you elect to skip it, you'll receive 50% off the first three months. There are four options for monthly subscription plans: Simple Start ($30 per month), Essentials ($55), Plus ($85), and Advanced ($200). The cloud-based software can be accessed through a web browser or a mobile app. Read more about syncing over payments for these types of gateways here.Intuit’s QuickBooks Online has been one of the most common accounting software programs used by small businesses and their bookkeeping and tax professionals. Otherwise, the payment will not be synced over - and the invoice will accurately remain as open in QuickBooks Online. If the order was paid with a legitimate gateway in WooCommerce (aka Stripe,, PayPal, etc.) - a payment for the invoice will be immediately synced over to QuickBooks Online to close out the invoice. When the order is placed, it's synced to QuickBooks Online immediately as an invoice. Therefore, syncing a WooCommerce order as an invoice + payment is acceptable. It's displayed in QuickBooks Online as "Open" until a payment is added to the invoice. Orders as an Invoice + PaymentĪn invoice in QuickBooks Online represents a sale you've made that hasn't yet been paid. This is the default/recommended setting for MyWorks Sync. Remember that if an order is placed with a Bank Transfer gateway, for example, the sales receipt in QuickBooks Online will reflect that payment has been received when it has not. This is the default setting for MyWorks Sync but can be changed in our Settings. The only exception would be someone paying for a WooCommerce order with a Bank Transfer or Cash on Delivery type of gateway - where the payment isn't received at the time of order. This is usually a typical representation of a WooCommerce order - where the order is placed and paid for all at once. Therefore, syncing an order as a sales receipt will record the sale, and deposit the payment into the correct (mapped) bank account in QuickBooks Online. Orders as Sales ReceiptsĪ Sales Receipt is an invoice + a payment all rolled into one. Here are the main differences between the two settings. You should sync orders over to QuickBooks as Invoices + Payments. You should sync orders over to QuickBooks as Sales Receipts. However, the best method to determine this is by answering the following question:ĭo all the gateways in your WooCommerce store collect payment as soon as the order is placed? Using either method, the sale will still be recorded to the correct sales account. The best answer to this is to consult your accountant on their recommendation - and/or check your existing QuickBooks Online company to see how you've been accounting for orders up to this point: whether as a sales receipt, or an invoice + payment.įrom a sales reporting point of view, it technically doesn't matter. Read our Settings documentation for more on this. This setting can be changed in MyWorks Sync > Settings > Order tab. A common question we hear as our WooCommerce Sync for QuickBooks Online users consider syncing their orders to QuickBooks Online is the decision of whether to sync an order as a Sales Receipt or as an Invoice when using our WooCommerce Sync for QuickBooks Online.
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